Operations Coordinator
The Operations Coordinator reports to the Finance & Talent Manager and manages day-to-day organization operations and administrative needs for TCI. This role provides consistent, strategic logistical support across all TCI programming. This role is a part of TCI’s operations team, serving as the point person for office-based needs. They collaborate to build and sustain systems, ensuring the daily work of TCI runs smoothly, yielding the best outcomes for TCI’s mission of service.
To be successful in the position, the Operations Coordinator must have excellent strategic organizational skills; a proactive, engaging approach to communication with diverse groups and individuals; and project management skills to facilitate activities in an intentional, proactive manner across stakeholder groups to achieve program objectives. Must be able to work independently on projects from conception to completion and must be able to handle a wide variety of activities and confidential matters with a high level of discretion and impeccable judgment. We are looking for someone who is excited about our mission, has an eye for detail and precision, and can quickly prioritize multiple competing projects. This role is ideal for individuals who value consistency and predictability in their daily work while remaining adaptable to emergent needs, who likes being a go-to person for tasks both big and small.
Essential Duties & Responsibilities:
- Provides logistical support for programs, employee well-being, and professional collaboration.
- Assists in the development and implementation of operational policies and procedures.
- Supports the Finance & Talent Manager and Deputy Director with finance bookkeeping tasks, purchasing, and expense tracking.
- Provides scheduling support across the organization.
- Facilitates effective communication within the organization using tools such as Google Drive, Asana, Slack, and Paylocity.
- Works with the communications team to ensure timely dissemination of information and updates to the team and partners as needed.
- Closely tracks data across different projects, departments, and platforms to help ensure goals are met.
- Monitors the inventory of program supplies in-house and with partner organizations.
- Delivers products to partner clinics and organizations.
- Collaborates on event logistics and other programming, such as clinical trainings and tabling at community outreach events.
Experience and Education
- Bachelor’s Degree or equivalent experience in executive administrative support required.
